From order to dispatch, every part accounted for.
Orrsap connects your sales orders, bills of materials, production, inventory, purchase and accounts in one ERP built for Indian manufacturers, and uses AI to warn you about material shortages before they delay an order.
- 1
Motor body
Casting, CI FG200
- Need
- 250
- Stock
- 180
PO-771 arriving 21 Oct
- 2
Impeller
Brass, 7 vane
- Need
- 250
- Stock
- 260
In stock
- 3
Shaft
EN8, 16 mm
- Need
- 250
- Stock
- 90
In production - Lathe 2
- 4
Mechanical seal
Carbon / ceramic, 16 mm
- Need
- 250
- Stock
- 40
Shortage - 210 short
- 5
Fasteners kit
M8 HT, zinc
- Need
- 250
- Stock
- 1,200
In stock
AI Shortage Predictor: seals will run short on 24 Oct and delay SO-3318 by 6 days. Suggested: order 220 seals from Supplier B (lead time 4 days) today.
Drawn by
Orrsap
Checked by
AI Predictor
Approved by
Pending
Status
Shortage
Drawn for these shops
- Engineering and fabrication
- Auto components
- Plastics and packaging
- Food processing
- Furniture
- Textiles
- Agri-equipment
One order. Six modules. No re-typing.
Follow SO-3318 through the plant. The same record moves from sales to the BOM, the machine schedule, the stores, purchase and the books. Each module reads what the last one wrote.
- P-0011
Sales Orders
SO-3318
250 pumps promised for 30 Oct
- P-0022
BOM Builder
FG-1001 Rev C
42 parts exploded, 3 levels
- P-0033
Production
WO-5531
Assembly booked 23 to 25 Oct
- P-003.14
Inventory
BO-015
40 seals in stock, 250 needed
- P-0045
Purchase
PO-784
220 seals from Supplier B
- P-0056
Finance
17.5%
Margin on the order, after GST
Quote it, promise it, ship it, bill it.
Quotations, sales orders, dispatch planning, e-way bills and GST invoices, with delivery promises checked against stock and capacity before you commit.
- 1
Delivery promise check
When an order is entered, Orrsap explodes the BOM, reserves available stock and tests the date against the machine schedule before you confirm it.
- 2
Dispatch planning
Split orders into lots, plan trucks by weight and volume, print packing lists and dispatch advice for each lot.
- 3
E-way bills and e-invoices
IRN and QR code are generated from the invoice itself. E-way bills are created with vehicle and transporter details, without re-typing.
A
Sales / Orders / SO-3318
SO-3318 - Kisan Agro Traders
| Item | Qty | Rate | GST | Amount |
|---|---|---|---|---|
| Monoblock Pump 1HP | 250 | 6,850 | 18% | 17,12,500 |
| Monoblock Pump 0.5HP | 120 | 5,200 | 18% | 6,24,000 |
| Foot valve 1 inch | 370 | 310 | 18% | 1,14,700 |
Dispatch plan
Lot 1 - 180 units - 24 Oct
Lot 2 - 190 units - 30 Oct
Taxable / GST
24,51,200 + 4,41,216 IGST
Rs 28,92,416
Every product, broken down to the last bolt.
Multi-level bills of materials with versions, alternates, scrap allowances and costing that rolls up level by level.
- 1
Revisions and release
Draft, review and release a new revision with an effective date. Older revisions stay on record for traceability.
- 2
Alternate parts
Define approved alternates with priority, so planning can switch to PT-044B when PT-044 is short, without editing the BOM.
- 3
Rolled-up costing
Standard and actual cost roll up from the last purchase rate, moving average or a fixed rate, level by level.
B
Engineering / BOM Builder / FG-1001
BOM - FG-1001 Rev C
| Part | Version | Qty per | Scrap | Cost Rs |
|---|---|---|---|---|
| FG-1001 Monoblock Pump 1HP | Rev C | 1 no | - | 4,915 |
| SA-210 Motor assembly | Rev B | 1 no | - | 3,180 |
| RM-118 Stator stamping CRNO | 2.4 kg | 3% | 612 | |
| RM-130 Copper winding wire 22 SWG | 0.85 kg | 2% | 1,020 | |
| PT-044 Motor body casting | Alt: PT-044B | 1 no | 1% | 940 |
| SA-220 Pump end assembly | Rev C | 1 no | - | 1,410 |
| PT-061 Impeller brass 7 vane | 1 no | 0.5% | 520 | |
| PT-072 Shaft EN8 16 mm | 1 no | 1% | 210 | |
| BO-015 Mechanical seal 16 mm | 1 no | 0% | 185 | |
| KT-005 Fasteners kit M8 | 1 set | 2% | 64 |
Machines loaded, jobs tracked, vendors chased.
Work orders, machine and shift schedules, job cards on the shop floor and job-work sent to vendors.
- 1
Machine and shift schedule
Drag work orders across machines and shifts. Overloads show in amber before the week starts.
- 2
Job cards on phones
Operators start, pause and close jobs, and record good and rejected quantity with a reason, from any phone.
- 3
Job-work and subcontracting
Send material to vendors on a job-work challan, track what is with each vendor and receive back processed goods against it.
C
Production / Planner / Shift A + B
Machine schedule - Week 43
Raw, WIP and finished, by store, batch and bin.
Raw material, work in progress and finished goods across every location, with reorder levels and batch trace from GRN to invoice.
- 1
Stores, bins and locations
Main store, RM store, WIP on the floor, FG bays and vendor locations, each with its own balance.
- 2
Batch and serial tracking
Trace a batch from supplier GRN through production to the customer invoice, or trace back from a complaint.
- 3
Reorder levels
Minimum, reorder and maximum levels per item and store. Items below reorder raise indents automatically.
D
Inventory / Ledger / All stores
Stock ledger - Plant 1
Raw material
Rs 38.4 L
Work in progress
Rs 11.9 L
Finished goods
Rs 22.6 L
| Item | Store | Batch | Bin | Qty | Reorder |
|---|---|---|---|---|---|
| BO-015 Mechanical seal 16 mm | Main store | B-0925 | R2-04 | 40 | 150 |
| PT-044 Motor body casting | Main store | H-1031 | Y-01 | 180 | 120 |
| RM-130 Copper wire 22 SWG | RM store | C-7720 | R1-11 | 212 | 180 |
| PT-072 Shaft EN8 16 mm | WIP - Lathe 2 | WO-5522 | Floor | 90 | 100 |
| FG-1001 Pump 1HP | FG store | FG-2610 | Bay 3 | 64 | 40 |
Purchase that sees shortages coming.
Indents, purchase orders, goods receipts and bill matching. The AI looks across orders, BOMs, stock and supplier lead times to warn of shortages days ahead.
- 1
Shortage date per part
Projected stock is calculated day by day for every component. The first day it goes below zero is the shortage date.
- 2
Order impact
Each alert names the sales orders that will slip and by how many days, so the most urgent shortage is handled first.
- 3
Three-way bill match
Supplier bills are matched against PO and GRN for quantity, rate and tax. Mismatches are held for review.
F
Purchase / AI Shortage Predictor / Alerts
Forecast - BO-015 Mechanical seal
Runs short on 24 Oct. Delays SO-3318 by 6 days. Suggest 220 from Supplier B today (4 day lead time).
Based on
- 4 open sales orders - 610 pumps
- BOM FG-1001 Rev C - 1 seal per pump
- Stock 40 in Main store, 0 in transit
- Supplier B lead time 4 days (last 9 POs)
Profit on every order, GST on every invoice.
Accounts, GST returns, e-invoices, TDS, costing per product and profit per order. Export to Tally if your accountant needs it.
- 1
GST returns
GSTR-1 and GSTR-3B prepared from invoices and bills, with 2B reconciliation for input tax credit.
- 2
Costing per product
Material, labour, machine and overhead cost per product from actual consumption and job cards.
- 3
Profit per order
See the real margin on every sales order after material, labour, job-work and freight.
G
Finance / Costing / Order margin
Profit per order - SO-3318
| Sales value | 24,51,200 |
| Material (BOM actual) | -15,62,400 |
| Labour and machine hours | -2,18,900 |
| Job-work and freight | -1,04,300 |
| Overheads absorbed | -1,36,000 |
| Margin | 4,29,600 - 17.5% |
How the AI and your data are handled
Suggestions, not decisions
Shortage predictions come with dates and reasons. Purchase and planning teams decide what to order.
Every input visible
Each prediction lists the orders, stock and lead times it used, so planners can check it.
Your filings, your review
Accounts and GST returns are prepared from your data. Your company and accountants remain responsible for filing.
Your data stays yours
Company data is encrypted, backed up daily and never sold.
Sheet 8 of 8
General notes
The questions plant owners and accountants ask before they switch.
Ask the team01Can we move from Tally and Excel?
Yes. Item masters, customers, suppliers, ledgers, opening balances, outstanding bills, BOMs and opening stock are imported from Tally and Excel. If your accountant wants to stay on Tally, Orrsap exports vouchers to it.
02Does it handle job-work and subcontracting?
Yes. Material sent to vendors goes out on a job-work challan and stays in your stock as vendor stock until it returns. Processed goods are received against the challan, and ITC-04 data is ready.
03Does it support e-invoicing and e-way bills?
Yes. IRN, QR code and e-way bill are generated from the sales invoice. You do not re-type anything on the government portal.
04Can shop-floor staff use it on phones?
Yes. Job cards, material issue, stock counts, goods receipt and approvals are designed for phones, with QR scanning.
05Does the AI place orders?
No. It suggests what to order, how much, from whom and by when. A person with purchase rights approves, edits or rejects every suggestion.
06How long does implementation take?
A single plant usually goes live in 4 to 8 weeks, depending on how many BOMs and items you have and how clean the opening data is. Implementation is quoted after the demo.
Engineering change note - ECN-2026 - Your plant
Approved for production.
Change requested: move the plant from spreadsheets and separate books to one connected ERP. Here is the revision plan a single-plant rollout usually follows.
| Rev | Description | When |
|---|---|---|
| A | Masters, opening stock and ledgers imported from Tally and Excel | Week 1-2 |
| B | Sales orders, GST invoices and purchase running live | Week 2-4 |
| C | BOMs released, work orders and job cards on the floor | Week 4-6 |
| D | Shortage predictor switched on with real lead times | Week 6-8 |
Requested by
Plant owner
Reviewed by
Orrsap team
Approved
For production
Book a demo with our team.
We run it on your products, your BOMs and your parts list.