Promise dates your plant can actually keep.
Quote, confirm, dispatch and invoice from one order record. Before you commit a date, Orrsap checks it against stock, open purchase orders and machine capacity.
- 1
Quotations with revisions
Price lists by customer and dealer, quantity slabs, discounts and freight terms. Every revision is kept, and the winning one converts to an order in one click.
- 2
Delivery promise check
When an order is entered, Orrsap explodes the BOM, reserves available stock and tests the date against the machine schedule before you confirm it.
- 3
Dispatch planning
Split orders into lots, plan trucks by weight and volume, print packing lists and dispatch advice for each lot.
A
Sales / Orders / SO-3318
SO-3318 - Kisan Agro Traders
| Item | Qty | Rate | GST | Amount |
|---|---|---|---|---|
| Monoblock Pump 1HP | 250 | 6,850 | 18% | 17,12,500 |
| Monoblock Pump 0.5HP | 120 | 5,200 | 18% | 6,24,000 |
| Foot valve 1 inch | 370 | 310 | 18% | 1,14,700 |
Dispatch plan
Lot 1 - 180 units - 24 Oct
Lot 2 - 190 units - 30 Oct
Taxable / GST
24,51,200 + 4,41,216 IGST
Rs 28,92,416
- 4
E-way bills and e-invoices
IRN and QR code are generated from the invoice itself. E-way bills are created with vehicle and transporter details, without re-typing.
- 5
Credit and outstanding control
Credit limits and overdue days are checked at order entry. Orders over limit go to an approver instead of the shop floor.
- 6
Order status for every customer
Sales sees what is reserved, in production, packed and dispatched against each line, so customer calls get a straight answer.
Section A-A
Order to cash, on one record
- 01
Enquiry
Customer, items, quantity and required date.
- 02
Quotation
Price list, slab discount, taxes and validity.
- 03
Sales order
Stock reserved, capacity checked, date promised.
- 04
Dispatch
Lots, packing list, e-way bill, vehicle.
- 05
Invoice
GST invoice with IRN, posted to receivables.
Specification
What is in Sales Orders
| Documents | Enquiry, quotation, sales order, proforma, delivery challan, tax invoice, credit note |
|---|---|
| GST | CGST, SGST, IGST, place of supply, HSN summary, e-invoice IRN, e-way bill |
| Pricing | Customer and dealer price lists, quantity slabs, schemes, freight terms |
| Order types | Make to order, make to stock, blanket orders with scheduled releases |
| Approvals | Discount limits, credit limit breach, below-cost pricing |
| Print formats | Your letterhead, terms and bank details on every document |
Notes
Common questions
- 01
Can one order ship in parts?
Yes. Each line can be dispatched in lots, and every lot gets its own challan, invoice and e-way bill while the order shows the balance pending.
- 02
What happens if the promised date is not possible?
Orrsap shows which part or machine is the constraint and the earliest date it can meet, so sales can agree a realistic date with the customer.
- 03
Do dealers get separate pricing?
Yes. Price lists can be set per customer group, per dealer or per region, with validity dates.
Engineering change note - ECN-2026 - Your plant
Approved for production.
Change requested: move the plant from spreadsheets and separate books to one connected ERP. Here is the revision plan a single-plant rollout usually follows.
| Rev | Description | When |
|---|---|---|
| A | Masters, opening stock and ledgers imported from Tally and Excel | Week 1-2 |
| B | Sales orders, GST invoices and purchase running live | Week 2-4 |
| C | BOMs released, work orders and job cards on the floor | Week 4-6 |
| D | Shortage predictor switched on with real lead times | Week 6-8 |
Requested by
Plant owner
Reviewed by
Orrsap team
Approved
For production
Book a demo with our team.
We run it on your products, your BOMs and your parts list.