Stock you can trust, down to the bin.
One ledger for raw material, work in progress and finished goods across every store, batch and bin. Each movement is linked to the document that caused it.
- 1
Stores, bins and locations
Main store, RM store, WIP on the floor, FG bays and vendor locations, each with its own balance.
- 2
Batch and serial tracking
Trace a batch from supplier GRN through production to the customer invoice, or trace back from a complaint.
- 3
Reorder levels
Minimum, reorder and maximum levels per item and store. Items below reorder raise indents automatically.
D
Inventory / Ledger / All stores
Stock ledger - Plant 1
Raw material
Rs 38.4 L
Work in progress
Rs 11.9 L
Finished goods
Rs 22.6 L
| Item | Store | Batch | Bin | Qty | Reorder |
|---|---|---|---|---|---|
| BO-015 Mechanical seal 16 mm | Main store | B-0925 | R2-04 | 40 | 150 |
| PT-044 Motor body casting | Main store | H-1031 | Y-01 | 180 | 120 |
| RM-130 Copper wire 22 SWG | RM store | C-7720 | R1-11 | 212 | 180 |
| PT-072 Shaft EN8 16 mm | WIP - Lathe 2 | WO-5522 | Floor | 90 | 100 |
| FG-1001 Pump 1HP | FG store | FG-2610 | Bay 3 | 64 | 40 |
- 4
Valuation
FIFO or weighted average, with stock value by category and ageing for slow and non-moving items.
- 5
Stock audit
Cycle counts by bin on a phone. Differences go for approval before the ledger is adjusted.
- 6
Barcode and QR labels
Print labels at GRN and production receipt. Scan to issue, move and dispatch.
Section A-A
Every movement has a document
- 01
GRN
Material received and inspected.
- 02
Put away
Placed in store and bin with batch.
- 03
Issue
Issued to a work order or job-work.
- 04
Receipt
Finished goods received from production.
- 05
Dispatch
Picked by batch against the invoice.
Specification
What is in Inventory Ledger
| Stock types | Raw material, consumables, WIP, semi-finished, finished goods, scrap, vendor stock |
|---|---|
| Tracking | Batch, serial, expiry and heat number where needed |
| Valuation | FIFO, weighted average, standard cost |
| Transfers | Store to store and plant to plant with in-transit stock |
| Controls | Negative stock blocked, back-dated entries locked after period close |
| Reports | Stock ledger, ageing, ABC analysis, reorder status, batch trace |
Notes
Common questions
- 01
Can we track stock lying with job-work vendors?
Yes. Each vendor is a location, so material sent out on a challan stays in your stock until it comes back.
- 02
How do we start with opening stock?
Import opening balances by item, store and batch from Excel, or count and enter by bin using the audit screen.
- 03
Is food or chemical expiry supported?
Yes. Batches can carry manufacturing and expiry dates, and picking follows first-expiry-first-out.
Engineering change note - ECN-2026 - Your plant
Approved for production.
Change requested: move the plant from spreadsheets and separate books to one connected ERP. Here is the revision plan a single-plant rollout usually follows.
| Rev | Description | When |
|---|---|---|
| A | Masters, opening stock and ledgers imported from Tally and Excel | Week 1-2 |
| B | Sales orders, GST invoices and purchase running live | Week 2-4 |
| C | BOMs released, work orders and job cards on the floor | Week 4-6 |
| D | Shortage predictor switched on with real lead times | Week 6-8 |
Requested by
Plant owner
Reviewed by
Orrsap team
Approved
For production
Book a demo with our team.
We run it on your products, your BOMs and your parts list.