Buy the right part, at the right rate, on time.
Indents from stores and planning become purchase orders with approved rates. Goods receipts and supplier bills are matched against the PO before anything is paid.
- 1
Indents from any department
Stores, production and maintenance raise indents. Planning indents are created from shortages automatically.
- 2
Rate comparison
Request quotes from several suppliers and compare rate, lead time, payment terms and past delivery on one screen.
- 3
Purchase order approvals
Approval rules by value, item category and supplier. Approvers can act from a phone.
E
Purchase / Orders / PO-784
PO-784 - Supplier B
Ordered
220
PO-784 - 16 Oct
Received
220
GRN-1206 - 20 Oct
Billed
220
Bill SB/2291 - 21 Oct
| Supplier | Rate | Lead time | On-time |
|---|---|---|---|
| Supplier B | 185 | 4 days | 96% |
| Supplier A | 172 | 12 days | 81% |
- 4
Goods receipt and inspection
GRN against the PO, with incoming inspection, accepted and rejected quantity, and return to vendor.
- 5
Three-way bill match
Supplier bills are matched against PO and GRN for quantity, rate and tax. Mismatches are held for review.
- 6
Supplier scorecard
On-time delivery, rejection rate and lead time history per supplier, used by the shortage predictor.
Section A-A
Procure to pay
- 01
Indent
Need raised by stores or planning.
- 02
Quote
Rates compared across suppliers.
- 03
PO
Approved and sent to the supplier.
- 04
GRN
Received, inspected and stocked.
- 05
Bill
Matched and posted to payables.
Specification
What is in Purchase Desk
| Documents | Indent, RFQ, purchase order, schedule, GRN, inspection, debit note |
|---|---|
| Matching | Two-way and three-way, with tolerance by quantity and rate |
| GST | Input tax credit, reverse charge, import with customs duty |
| Approvals | Multi-level by value and category, mobile approval |
| Supplier data | Approved items, part numbers, rate contracts, lead times |
| Reports | Pending POs, overdue deliveries, rate history, supplier performance |
Notes
Common questions
- 01
Can we have rate contracts with suppliers?
Yes. Rate contracts with validity dates are applied on the PO automatically, and any change goes for approval.
- 02
What happens when a GRN quantity is short?
The PO stays open for the balance, or you can short-close it. The bill can only be booked for the received quantity.
- 03
Does it support imports?
Yes. Import POs carry currency, customs duty and landed cost, which is spread across the items received.
Engineering change note - ECN-2026 - Your plant
Approved for production.
Change requested: move the plant from spreadsheets and separate books to one connected ERP. Here is the revision plan a single-plant rollout usually follows.
| Rev | Description | When |
|---|---|---|
| A | Masters, opening stock and ledgers imported from Tally and Excel | Week 1-2 |
| B | Sales orders, GST invoices and purchase running live | Week 2-4 |
| C | BOMs released, work orders and job cards on the floor | Week 4-6 |
| D | Shortage predictor switched on with real lead times | Week 6-8 |
Requested by
Plant owner
Reviewed by
Orrsap team
Approved
For production
Book a demo with our team.
We run it on your products, your BOMs and your parts list.